Create an Event Landing Page

Event Creation and Customization: Building a Seamless Experience

Creating an event in mTap Events is much more than just entering basic details. This section helps event organizers plan every detail, guiding them to think strategically about how to engage attendees from the start. Each step allows you to customize the event for maximum impact and ease of use.

 What You Can Do:

Create an Event by Setting Name, Location, Time, and Date:

• Event Name: The event name is the first thing attendees see, so it should be clear and engaging. Instead of just "Annual Meetup," consider names like "2024 Networking Mastery Summit: Connect, Learn, Grow" to give potential attendees a sense of the event's purpose.
• Location: The location search is powered by Google Maps, ensuring high accuracy. Attendees can easily use the event location with navigation apps. If your event is hybrid, you can provide both inperson and virtual locations (e.g., Zoom or webinar links).
• Dates & Time Zones: Clarify time zones if your event involves international attendees. You can include a message like “Sessions are scheduled in IST, so please adjust for your local time zone.”

Customization with a Banner Image and Logo:

• Branding: Use a high quality banner image that reflects the event's theme and energy. For example, a conference about innovation could use a bold, modern image. Your event logo should have a transparent background to ensure it displays well across devices.
• Pro Tip: Choose images that represent your brand’s colors or core messages, and ensure the image is eye catching yet professional.

Detailed Event Descriptions and Instructions:

• Beyond Basics: The description field is more than just a summary. Here, you can include essential information like:
• Parking: “Free parking available at Lot C. Valet services also provided.”
• Dress Code: “Business casual attire recommended.”
• WiFi: "WiFi is provided, details will be available at registration."
• Special Instructions: Add emergency contact details, checkin times, or session reminders.
• Engagement: Add your event’s hashtag to encourage attendees to engage on social media, like "2024NetworkSummit."

Set Access Options: 

• Ticketing & MemberOnly Access: You can set up ticket requirements or create exclusive access for members. For instance, “VIP members will have access to private networking rooms after the main sessions.”
• Advanced Access Settings: You can customize ticketing options to allow for guest list approvals or create early access passes for certain attendee categories.

Dedicated Event Landing Page:

• A Central Hub: The event landing page acts as a digital front door for your event. Include all the details attendees might need, such as speaker bios, session overviews, and partner logos. 
• Visual Engagement: Consider embedding a countdown timer to create excitement leading up to the event. 
• Pro Tip: Add a link to a promo video about your event for attendees to preview, or include downloadable resources to prepare attendees before they arrive.

Why Use This System:

mTap Events makes event creation a breeze, consolidating all the essential details in one place. By offering tools for branding, customization, and detailed descriptions, it ensures a professional presentation for attendees while helping event organizers think about the nuances that can elevate their event. The intuitive setup process makes it easy to create engaging, wellorganized events that attendees are excited to join.

How to Create an Event (StepbyStep with Insights):

1. Log in to Your mTap Account on mtap.io.

    Quick Tip: Bookmark this page for easy access whenever you need to create or manage events.

2. Hover Over “Events” on the Left Panel.

    This panel serves as your main hub for all things eventrelated.

3. Click “Host Events”.

4. Select the “Events” Option from the Top Bar.

5. Click “Create Event” on the Events Dashboard.

    Tip: Draft multiple events at once and save them. You can come back and finalize the details later as needed.

6. Upload an Image for the Event:

    Use a high resolution banner to make a strong first impression. Consider choosing a visual that matches the event’s theme or energy.

7. Enter the Event Name:

    Ensure your event name is descriptive and attention grabbing. Aim for something attendees will immediately recognize.

8. Set Your Timezone, Start, and End Dates:

    If the event has international attendees, remind them to adjust for time zone differences in their calendar invites.

9. Choose the Location Type: Inperson or virtual.

    If it’s a hybrid event, you can set up different sessions for in person and virtual attendees, ensuring everyone has access to the right sessions.

10. Enter the Event Location in the “Search Places” Field:

     Powered by Google Maps: This ensures the location suggestions are accurate and reliable, saving time for both the organizer and attendees.

11. Add Additional Instructions:

     This could include directions on how to check in, or notes for attendees like “Please arrive 15 minutes early for registration.”

12. Fill in the Organizer's Name and Contact Details:

     Tip: Add a dedicated email or phone number for attendee inquiries to ensure smooth communication.

13. Provide Event Details:

     This is your chance to add more personality to the event—use it to tell a brief story or share what makes this event unique.

14. Upload and Save the Organization and Event Logo.

15. Adjust Event Access Options:

     Customize ticket approvals, guest lists, and memberonly access settings based on your event type and audience.

16. Click “Create Event” to Finalize:

     Once finalized, you can preview the event as attendees would see it. Make sure everything flows smoothly before publishing.

 Viewing Your Event Details:

1. Select ‘Host Events’ on mTap’s Homepage.

    Your events will be listed on the ‘Event Homepage’, with options to manage or update them.

2. Homepage Features:

    List of All Your Events: The main hub to access and edit any event.

    Filter by Type: Created, Invited, Confirmed.

    Tip: Use filters to quickly prioritize upcoming events or check on the status of multiple events at once.

3. Click “View Event” on the respective tile to See the Event Landing Page:

    Test the landing page to ensure everything is working properly, including links, descriptions, and media.

4. Manage Event to Make Adjustments:

    Update attendee information, add speaker bios, or make last minute changes to session details as needed.